DUNDEE TOWNSHIP
REGULAR MEETING
JUNE 9, 2009
The regular meeting of the Dundee Township Board was held Tuesday June 9, 2009 at the Dundee Township Hall. Supervisor Uhl called the meeting to order at 7:00 p.m. Present were Supervisor Uhl, Clerk O'Lone, Treasurer Sontag and Trustees: Lazette, Juckette and Winkelman. Trustee Larson had an excused absence. The Pledge of Allegiance was recited.
Motion by Trustee Juckette and supported by Trustee Winkelman to approve the agenda as printed. Motion carried.
Motion by Trustee Winkelman and supported by Clerk O'Lone to approve the regular meeting minutes held Tuesday May 12, 2009 and waive the reading of such. Motion carried.
Motion by Clerk O'Lone and supported by Trustee Lazette to accept the treasurer's report for April 2009. Motion carried.
CORRESPONDENCE
1. Ordinance Officer's Report April - May 2009
2. Two resident letters
3. State of Michigan: Notice of Hearing
4. State of Michigan: Amendment
5. Frenchtown Charter Township re: Michigan Zoning Enabling Act, Section 601(3) and
and private road in condominium projects
6. MTA Smart strategies for dealing with undesirable land uses workshop
7. Notice of Apportionment
8. Monroe County Planning Department & Commission Copy of 2008 Building
Activities Report for Monroe County.
9. Boy Scouts of America re: Cub Scout Day Camp 2009
10. Dundee Township Planning Commission Regular Meeting Minutes of April 15, 2009
and Planning Commission Bylaws and Rules of Procedure
11. State of Michigan: Official Order
12. Monroe County Road Commission Resolution
13. US Bank
14. University of Michigan - Monroe County Regional Workshop
15. Public Notice of Regular Meeting of the Board of County Road Commissioner
16. Building Inspector's building permits issued since May 8, 2009 through June 4, 2009
Motion by Trustee Juckette and supported by Treasurer Sontag to accept the correspondence and place on file. Motion carried.
PUBLIC COMMENT
The Head Librarian for the Dundee Library presented the board with May library statistics.
OFFICIAL REPORTS
Supervisor Uhl
The FEMA grant site has been updated and sites that were previously unavailable may now be accessed. Supervisor Uhl and Treasurer Sontag can now complete the application. Supervisor Uhl will contact two firms that specialize in grant writing for a presentation for the next board meeting to be held June 23, 2009. A meeting with Supervisor Uhl, Treasurer Sontag and Trustee Lazette and the road commission will be held on Monday June 22, 2009.
Assessing Department
The assessing database has been rolled over for 2010 allowing the township and the village to start printing their 2009 tax bills. The Bedford Township Hall will be hosting a 14 Point Review Class held by Rick Watza of the State Tax Commission on Friday June 12th which will be attended by Chris Fricke and Mike Miletti. Discussions regarding county multipliers, changes in equalization and sales study date changes occurred at the Monroe County Assessor's Association meeting on May 20th.
Trustee Lazette
Prices are being obtained for programmable thermostats for the township hall. The hall is closed Friday through Sunday and automatic thermostats will control the climate in the hall for a potential cost savings. Approximately one half mile along Dunbar Road is being considered for the PMS project. It has been determined that Petersburg Road is not a likely candidate for the PMS due to high berms and inadequate drainage. Due to the high rate of foreclosures in the area a high grass and weed ordinance will be investigated. Other townships will be contacted for comparison.
Trustee Juckette
The closing of businesses in the area and the large amount of foreclosures are leading to numerous tax tribunal claims. Trustee Juckette suggested that Supervisor Uhl and Michael Miletti contact the other taxing entities regarding support for legal representation should the need arise. The road commission held a meeting last Monday and many township's are requesting that the mowing and chloride maintenance be funded by the road commission due to lack of tax dollars being collected. The Radka Road ditch project is hampered by the road commission's insistence that the work be performed from the inside of the ditch and not the berm side. If the berm is not removed the drainage will not reach the ditch to benefit the road.
Trustee Winkelman
The following fire calls were responded to for the month of May:
Calls Township Village
Fires 4 3
Rescues 19
Personal Injury Accidents 1
Mutual Aid 1
Other calls 3 3
Total calls for the month of May were 34.
The air conditioner in the radio room is not operating properly. It will possibly need to be replaced.
The 22-7 fire truck has been delivered back to the hall after the repairs from the accident. A fund raising boot drive was held the past weekend. A fire department team will be walking in the cancer Relay for Life walk-a-thon this coming weekend.
Treasurer Sontag
The summer tax bills will be sent out between the 25th and the 30th of June to be received by the July 1st deadline.
Clerk O'Lone
The state is urging the schools to change their election dates to coincide with the presidential and gubernatorial elections. This consolidation would initiate the use of five different ballot styles per election.
A dead fish was put in the library after hours drop box. If this occurs again the police will be contacted.
NEW BUSINESS
A Michigan Township Association Proclamation outlining the principles of governance was sent to the board. Motion by Clerk O'Lone and supported by Trustee Winkelman to approve the MTA Principles of Governance Proclamation 2009-2010. Roll call vote as follows: Trustee Juckette yea, Trustee Winkelman yea, Treasurer Sontag yea, Trustee Lazette yea, Clerk O'Lone yea and Supervisor Uhl yea. Motion carried.
The annual 2009-2010 MTA dues and legal defense assessment was presented to the board. The dues are based on the taxable value of the township. Motion by Trustee Juckette and supported by Trustee Winkelman to pay the 2009-2010 MTA dues of $5,211.42 and legal defense fund assessment of $312.69 for a total cost of $5,524.11. Motion carried.
The level IV assessor's term will expire on June 30, 2009. Motion by Trustee Juckette and supported by Trustee Lazette to reappoint Michael Miletti as the township level IV assessor for a one year term to commence July 1, 2009 through June 30, 2010. Motion carried.
ADDITIONAL BOARD COMMENTS
The bid received from Louis Roe regarding the Radka Road project was previously approved for $2,500.00. However; due to additional stipulations applied by the road commission the board will relinquish any contractual obligation previously approved for the project.
There are three thermostats throughout the township hall. Motion by Clerk O'Lone and supported by Trustee Winkelman to purchase two seven-day programmable thermostats at a cost of $79.99 each. Motion carried.
Motion by Clerk O'Lone and supported by Trustee Juckette to pay the bills in the amount of $16,282.92. Motion carried.
Motion by Treasurer Sontag and supported by Trustee Lazette to adjourn the meeting. Motion carried. Time of adjournment was 8:02 p.m.
Respectfully Submitted,
Tira J. O'Lone
Township Clerk
ATTEST:
Joanna C. Uhl
Township Supervisor
