unapproved
DUNDEE TOWNSHIP
REGULAR MEETING
JULY 13, 2010
The regular meeting of the Dundee Township Board was held Tuesday July 13, 2010 at the Dundee Township Hall. Supervisor Uhl called the meeting to order at 7:00 p.m. Present were Supervisor Uhl, Clerk O'Lone, Treasurer Sontag and Trustees: Larson, Lazette, Juckette and Winkelman. The Pledge of Allegiance was recited.
Motion by Trustee Larson and supported by Treasurer Sontag to accept the agenda as printed. Motion carried.
Motion by Trustee Winkelman and supported by Trustee Lazette to approve the minutes of the regular meeting held June 22, 2010 and waive the reading of such. Clerk O'Lone abstained due to her absence at the meeting. Motion carried.
CORRESPONDENCE
- 1. Ordinance Officer's Report May-June 2010
- 2. Building Inspector's permits issued June 4, 2010 through July 8, 2010
- 3. Office of Monroe County Drain Commissioners Smith & Roe Drain Correspondence
- 4. Monroe County Commission on Aging and Annual Report 2009
- 5. Department of Energy, Labor and Economic Growth Notice of Public Hearing
Motion by Trustee Juckette and supported by Trustee Winkelman to accept the correspondence and place on file. Motion carried.
PUBLIC COMMENT
Library statistics for the first six months of the year were presented to the board. There have been approximately 8,000 items checked out and computer usage was logged at 4,675. Computer usage was down for the month of June possibly due to the tornado.
A copy of the Michigan Compiled Law pertaining to board minutes criteria was given to an area resident. A letter regarding a drainage problem on his neighboring property was also submitted to the board.
OFFICIAL REPORTSSupervisor Uhl
The DEQ would like to meet with board members at the Simon property site for a cleanup proposal. The date for a meeting has not yet been determined. Motion by Trustee Juckette and supported by Trustee Winkelman to allow three board members to attend an on-site meeting with DEQ and the Simon family. Motion carried.
A limb fell on a fireman's vehicle while it was parked in front of the fire hall on the day of the tornado. The township insurance agent will be contacted to see if his deductable can be processed through the township insurance.
The Homrich Company has offered to visit the damaged areas of the township for potential assistance in removing debris created by the tornado.
Assessing Department
A review of the township residential costs netted $4,500,000.00 in losses due to the tornado.
Trustee Lazette
There will be a planning commission meeting on Wednesday July 21st beginning at 7:00 p.m.
Trustee Juckette
Phone calls were received concerning the status of the road commission property. Possible contamination is on the site and will need to be verified prior to any sale of the property.
An area bank was approached for criteria necessary in obtaining loans for the building of the fire hall. The township bond council will be consulted for feasible options.
Trustee Winkelman
The following fire calls were responded to for the month of June:
Calls Township Village
Fires 1 2
Rescues 11 24
Personal Injury Accidents 1 2
Mutual Aid calls 1
Other calls 27
Total calls were 69.
The annual fire department fund raising golf outing will be held Saturday July 18th.
The revamped air truck will be completed within two weeks and the equipment has been installed on the vehicle so it will clear the existing garage doors. Estimates will be obtained for painting and new flooring for the existing fire hall.
Treasurer Sontag
A training class for treasurer's regarding IFT information will be held in Grand Rapids. Motion by Supervisor Uhl and supported by Trustee Lazette to allow Treasurer Sontag to attend a treasurer's class in Grand Rapids at a cost not to exceed $900.00. Motion carried.
OLD BUSINESS
Final language for the Clean Tech fire property document was presented to the board. Upon scrutinizing the documents board members voiced concerns regarding two line items on the document. Line item number ten states the taxes, if any, on the new parcel would be paid by the seller. Also, line item 2-A stipulates that soil borings where the building foundation will be located are to be completed prior to closing and at this point the building site has not been finalized. These items need to be clarified and corrected if necessary by the attorney. Motion by Clerk O'Lone and supported by Trustee Winkelman to approve the Clean Tech real estate purchase agreement with clarifications and corrections of page 6 line item number 10 to clarify tax payment designee and page 14 line item number 2-A changing the soil boring time frame to be determined upon these changes Supervisor Uhl and Clerk O'Lone are authorized to sign the final document. Roll call vote as follows: Trustee Lazette yea, Treasurer Sontag yea, Trustee Juckette yea, Trustee Winkelman yea, Trustee Larson yea, Clerk O'Lone yea and Supervisor Uhl yea. Motion carried.
The township attorney developed a sample of millage language that can be placed on the ballot for the election in November. The board would like to have the millage language state that it "may" be collected for ten years. This would allow the millage to be terminated early if grant funds were obtained and the fire hall costs were completed prior to the ten year millage span. The township bond council will also be consulted regarding interest rates on bonds. Low interest loans are also an option and information will be obtained for that as well.
The library will be getting auto scan machines for books to be checked out more expeditiously. There is an interior window that will need to be removed and reframed as an initial phase in the renovation necessary for the project. Motion by Supervisor Uhl and supported by Trustee Larson to approve the Lupu Remodeling bid for glass removal and reframing of the window area at the library at a cost of $595.00. Motion carried.
NEW BUSINESS
There are three potential preventative bridge projects under consideration by the board. The Kimpton Road Bridge received insurance funds that have been held in a CD through the road commission totaling approximately $76,200.00. This money can be utilized to repair the Dennison Road Bridge located at the South Branch Macon Drain, the Wilcox Road Bridge located at the Middle Branch Macon Drain and the Far Road Bridge located at the North Branch Macon Drain. The estimated cost for maintenance to Dennison Road is $15,000.00 and for Far Road is $20,000.00. The Wilcox Road has two options: one option will only repair the delaminated areas for $20,000.00 and the other option would involve the installation of a new bridge deck at a cost of $80,000.00. Board members agreed that the bridge deck replacement would be the best option for this bridge. Contracts will need to be obtained for approval from the road commission for the next board meeting.
State and federal regulations stipulate that the IRS mandate amendments to retirement plans. Board members were presented with resolutions to comply with these regulations. Motion by Clerk O'Lone and supported by Trustee Larson to approve Resolution 2010-4 Pre-Approved Volume Submitter Plan Number VFG422. Roll call vote as follows: Trustee Winkelman yea, Treasurer Sontag yea, Trustee Lazette yea, Trustee Juckette yea, Trustee Larson yea, Clerk O'Lone yea and Supervisor Uhl yea. Motion carried.
Motion by Clerk O'Lone and supported by Trustee Larson to approve Resolution 2010-5 Pre-Approved Volume Submitter Plan Number GM 24523-8. Roll call vote as follows: Trustee Lazette yea, Trustee Larson yea, Trustee Juckette yea, Trustee Winkelman yea, Treasurer Sontag yea, Clerk O'Lone yea and Supervisor Uhl yea. Motion carried.
The Senior Citizen Center will host their annual pig roast on July 24th and is requesting donations. Motion by Trustee Winkelman and supported by Trustee Lazette to approve the purchase of five $50.00 gas cards to donate to the Senior Citizens Pig Roast raffle. Motion carried.
ADDITIONAL BOARD COMMENTS
Trustee Juckette inquired as to the status of the visits made to the individual fire departments that assisted in the search, rescue, recovery and clean up efforts involved with the tornado disaster. Supervisor Uhl would like to compose letters of appreciation and present them to the individual fire departments. Motion by Clerk O'Lone and supported by Trustee Juckette to approve the purchase of material to present letters of appreciation to all fire departments involved with the tornado disaster. Motion carried.
Motion by Trustee Larson and supported by Clerk O'Lone to pay the bills in the amount of $12,873.83. Motion carried.
Motion by Clerk O'Lone and supported by Trustee Lazette to adjourn the meeting. Motion carried. Time of adjournment was 8:42 p.m.
Respectfully Submitted,
Tira J. O'Lone
Township Clerk
ATTEST:
Joanna C. Uhl
